Destination events seem to be exciting, fun and whimsical, especially when imagining the view and the wonderful events that are awaiting the guests. However, destination events are not instantaneously fun – they require meticulous planning, budgeting and research. Below are tips on how to organize destination events on a limited budget.
Plan Ahead Of Time
Planning ahead is one of the most basic secrets in planning any event – destination event or not. However, planning ahead of time is a big factor in destination events because it involves bookings for plane rides, hotel accommodations, etc. It’s a known fact that when a booking is made close to the date of the event, the expenses tend to be higher. That’s why it is highly-recommended to plan ahead.
Planning 3-4 months before the event can already give event planners a reasonable lead time to ensure that everything will go accordingly. It would be best to have a coordination meeting with clients before moving forward to booking and securing airline tickets to avoid refunds or rebooking.
Do Your Research
Not all airlines are the same when it comes to fares, customer service, facilities, etc. If you are planning a destination event and want to save a few bucks, you need to secure the dates of the event and once finalized, you can start searching for airlines that offer the lowest rate. You might also want to finalize the number of guests or attendees so you can get a discounted group rate for airline tickets. Airlines usually give a group discount for bulk ticket purchase.
Finalize And Book Accommodation Ahead Of Time
Whether you will be staying in a hotel or an Airbnb, it is highly recommended to book your accommodation ahead of time to avoid inconveniences. Your guests or attendees will be more than appreciative when they get to their accommodation with ease. Keep in mind that having a problem with accommodation while on a destination event is one of the biggest nightmares not only for event planners but guests as well. It’s not really fun getting stranded, right?