Corporate event planning is different from other types of organized gatherings because it calls for a different type of network, although esssentially with the same types of skills. A corporate event manager is one who usually interacts with executives, such as managers, department heads, CEOs, and any key decision-maker who handles large companies. More often than not, the clients will be accomplished individuals with considerable experience handling groups of people and teams.
Corporate Events As Tools For Communication
In addition, events set up in a business environment are typically used as a marketing strategy that reflects a particular brand or company vision. Such gatherings can promote an internal initiative, a company achievement, or a new product or service. In some occasions, product campaigns revolve around a major event or a series of events. What binds all of these together is the fact that corporate events are tools to either alter the company internally or to change how customers think and behave towards a brand.
Trade shows, conferences, product activations, and meetings are all examples of a corporate event. These gatherings are not just thought of off the bat. They are part of the marketing calendar and annual budget that’s often determined before the previous year ended. In short, their schedules are predictable and pre-set. They also recur either yearly, biannually, every quarter, or whatever the company policy is.
Other reasons why corporate events are thrown include creating buzz with the press, making team members unite and bond, entertaining managers and executives, motivating employees, supporting in line marketing campaigns, and even just making the big boss happy. It is the event planner’s job to make sure that the objective is met, regardless if it’s just one event or a mix of smaller ones.
What Corporate Event Planners Handle
Corporate event managers usually work on product launches, meetings, employee trainings, seminars, focus groups, client entertaining, trade shows, leadership retreats and team building events, and dinners and awarding ceremonies, among many others. That said, it requires a specific set of know-how and skills that are different from, say, a concert planner or a wedding planner. It also involves a different network of suppliers, entertainment providers, caterers, and more.
Some companies like to get more personal and in-the-now with their events, so they may opt to have the features similar to a birthday party. Corporate event planners, thus, have to be flexible with their scope of work and be willing to provide what the client needs. But, generally, the creative side of corporate event planning is limited because of its business atmosphere. The challenge for the organizer is how to keep things interesting and memorable without being boring.
Who Makes The Decisions?
Overall, corporate events are organized with a single company goal as its objective. It is also often influenced by who the boss is as of the moment, so how creative it can get will depend on who’s making the decisions. To help make things flow easier, planners should meet with the decision-makers and be familiar with what they like and do not like to avoid any holdups during the planning phase. If the meetings with the clients do not involve the top boss, be sure to ask plenty of questions about do’s and don’ts from his or her staff.