At Events & Logistics, we know that whether your corporate office or company is located in the Northeast and you’re traveling to Miami, or any other destination, you want to attract attendees and keep them coming back for every conference, meeting, or event you hold. Essentially, you want your agenda to be one that’s attractive and memorable, regardless of where your event is held.
Most conferences include not only scheduled meetings, but a little “down time” for those who attend, group meals, and more. If there is time for a fun or engaging extracurricular activity, even better. As Miami event planning and logistics professionals, we have a few ideas that will help ensure great attendance at all of your events, conferences, or meetings.
Make your guests feel welcome, appreciated, and important. A memorable experience will ensure your event is the topic of conversation, and even create great opportunities to secure testimonials, photos, etc. A welcome reception that is customized to your event’s topic and audience is a good idea. If you’re having a welcome reception at one of Miami’s premier hotels, consider learning whether the hotel may give your group access to private chef’s tables, holding a fireworks display or live music event, or any activity that is targeted to your crowd.
Help guests get a true “feeling” for the city. From the best dining experience to music or entertainment venues and other attractions, asking locals or the convention and visitors’ bureau (CVB) can help you ensure attendees enjoy all the city has to offer – and a welcome break from hours spent in a meeting or conference.
Consider going outside of the meeting room for entertainment. Many companies bring the entertainment in, but wouldn’t your attendees enjoy going off-site for a little fun and enjoyment? Attend a play, tour the beach, listen to some great music at one of Miami’s many clubs – you get the point. Getting out of the hotel conference room or convention center will refresh your guests and renew their energy.
Remember that promotion continues, and isn’t just a “before the event” thing. Shout it out to the world by using social media to blast your event and all of the other activities your attendees are excited about! During your event, attendees can tweet about what’s going on using a Twitter hashtag you have created especially for your event. Give out door prizes, take polls and post the result on social media, consider photos of this year’s event to help ensure success at your next meeting.
Your conference, meeting, or event can be “just another conference” for those who attend, one that’s really nothing special, or one that will stand out in the mind of attendees as the most fun and engaging event they’ve ever attended. It’s all up to you!
At Events & Logistics, event planning and logistics is our specialty. Whether you’re having a conference, meeting, or other event, Miami is the ideal destination – and there is never a shortage of attractions or things to do. Contact us today for all of your event needs.
