At Events & Logistics, we understand that when companies or corporations host seminars, conferences, or other events in Miami, budget is often a concern. In fact, when it comes to budget cuts for many companies, events are at the top of the list. How can you minimize costs, while still delivering a great experience to attendees? We have a few ideas you may find useful.
Don’t think you have to stick with tradition. There are many affordable venues, and many times it’s a great change for attendees. Getting stuck in a rut isn’t always a good thing! Our events and logistics planners can help you find affordable venues, and even dates when pricing may be lower. Time of day can also impact cost; for instance, you may want to consider starting your conference or seminar in the afternoon, serving snacks instead of having to provide attendees with breakfast and lunch.
Mobile apps can help you save a bundle on paper, printing, and mailing costs. Certain mobile apps available today make it possible to reuse them for future events. Mobile apps are a great way to share information about your event, schedules, and more. Attendees can register online, and you can send out follow-up surveys on the Internet rather than mailing out paper surveys.
Invest in staging and lighting elements that offer versatility. Staging can be expensive, but when you invest in it initially, you can be done with the cost. It’s important to buy staging that makes it possible for you to arrange it a variety of ways, and lighting elements that are versatile so that for each conference or event, attendees enjoy a unique experience. You may also want to consider graphics that are reusable if you generally host conferences or events on an annual basis.
Prepare well in advance and communicate with suppliers, vendors, etc. Nothing is worse than having a vendor have to adjust their schedule at the last minute to accommodate your needs – and it can be expensive as well. Clear communication and early preparation are key in keeping costs down. Our event planners are skilled and dedicated to exceptional organization, so that you don’t face unexpected costs due to last minute changes.
Coming to Miami for your next corporate conference or event? At Events & Logistics, we’re experts at Miami event planning and our event and logistics professionals take care of every detail so that you can breathe easy and know that all is taken care of – and that your budget will remain intact. Call us today for more information about the wide array of services we provide!