As a Miami events and logistics company catering not only to Miami, but major cities in the Northeast such as New York, Boston, and Philadelphia, we know that not all event planning services and logistics management companies are created equal. If you are planning a corporate conference or any type of event, choosing the cheapest is probably not the smartest decision you will ever make. Why not choose the least expensive? Here are a few reasons you may want to consider carefully before you make your final decision.
Does the company create a planning timeline and share it with you? If they say they do, ask for a sample so you can see exactly what they do.
Lack of a website and an email address that includes the company domain should be a warning sign. Today, nearly every business has an online presence, because the majority of consumers search for services using mobile devices. A website lends credibility to the company, and shows its professionalism.
Do staff members communicate clearly with you? If you have a difficult time getting someone at the company to call you back or answer your email, it’s definitely not a good sign.
Is the company organized? In planning events and coordinating logistics, organization is critical. If communication seems scattered, the entire operation may be unorganized.
Will there be enough staff on site for your event? Question the event and logistics company about how they organize staff, how many they will have on site per a specific number of your employees, and whether there is a staff person or manager assigned to your event to ensure a seamless flow.
Is there a plan B if plan A falls through? A contingency plan is important, as things happen that are often beyond your control, such as an emergency, threatening weather, delayed flights, etc.
Will staff at the company walk through the schedule with you? Whether you are planning an awards banquet, New Year’s party, conference, or seminar, it’s important that a staff member walk you through the schedule from beginning to end. Arrangements including flights, hotels, traveling from the airport to hotel/event, etc. should all be clear and concise.
At Events & Logistics, we are professionals who work to ensure every event goes off without a hitch, and that all of your needs are met. Whether you are traveling from Boston, New York, Philadelphia, or any major Northeast city to Miami for your event, you can trust our staff to deliver beyond your expectations!